Trader Terms & Conditions
In these Terms and Conditions the term ‘EVENT’ shall mean the event specified in the Order Confirmation Form whose provisions are subject to these Terms and Conditions. ‘EXHIBITOR’ shall include all employees, servants and agents of any Company, Partnership, Firm or individual to whom stand space has been allocated for the purpose of exhibiting. The term ‘ORGANISERS’ shall mean Sustenta IT Limited (trading as “Premier Computer Fairs”). ‘VENUE’ means the venue at which the Event is to take place. The term ‘Data Protection Legislation’ means (i) the Data Protection Act 2018 and unless and until the GDPR is no longer directly applicable in the UK, the General Data Protection Regulation (EU) 2016/679) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK and then (iii) any successor legislation to the GDPR or the Data Protection Act 2018.
PROMOTION AND MARKETING OF THE EVENT
The Organisers shall be entitled to use and reproduce the Exhibitor’s name, trademark and logo in connection with the promotion and production of the Event.
COST OF THE EVENT
The cost of exhibiting is as set out on the booking page and is payable in-full, in-advance unless otherwise agreed with The Organiser.
BOOKING STALL SPACE
Booking stall space must be made on the trader form via our website. Stall space will be allocated on a ‘first come – first served’ basis, and where possible, in accordance with the Exhibitor’s choice and preference. The submission of this booking form shall be deemed to be a contract in acceptance of and in accordance with these Terms and Conditions. The booking form must list all companies/individuals being represented by the Exhibitor. The Organisers shall reserve the right to refuse any booking for stall space or prohibit any exhibit without assigning any reason for such refusal or prohibition. Should it be necessary to revise the layout of the Event for any purpose, the Organisers reserve the right to alter the positions of stands as, in their opinion, may be required in the best interest of the Exhibitors.
The Exhibitor agrees that all exhibit fees related to exhibiting at the Event, or any other amounts owed to the Organiser, must be paid to the Organiser prior to the Exhibitor’s setting up at the Event. In the event that the Exhibitor fails to pay any or all such fees in accordance with payment deadlines, the Organiser reserves the right to reassign or cancel the Exhibitor’s Space. In the event that Exhibitor pays the exhibit fees after such reassignment, the Organiser may, in its sole discretion, assign such other exhibit Space, if then available, which the Organiser deems appropriate. In the event that the Exhibitor wishes to cancel it must do so in writing within 7 days of the date of the Event and will be liable to pay 50% of the overall costs specified therein. Any cancellation thereafter shall incur liability for all costs specified therein.
(ii) Following the inclusion of the Exhibitor’s name or logo onto marketing collateral or other hard copy or electronic literature relating to this Event, cancellation will result in the Organiser incurring 100% of the overall costs.
(iii) In the event that the Organiser cancels the Event, the full cost relating to the cancelled Event will be returned to the Exhibitor within 30 days of cancellation.
The Organiser may offset the amount of exhibit fees owed by the Exhibitor against any amount owed by the Organiser to the Exhibitor.
OCCUPATION OF STALL SPACE
The Exhibitor may enter the Event premises for the purpose of erecting, installing and preparing his exhibits on such date and times as are advised by the Organiser. All stands must be completed and ready for the Event opening by 1000 hours on the day of the Event. In the event of an Exhibitor failing to take possession of his allocated stall space by 0900 hours on the day of the Event, the Organisers reserve the right to re-allocate or otherwise deal with the stand space as they decide. The charges for such allocated stall space will nevertheless remain due to the Organisers. The Organisers shall have the right to refuse to permit the Exhibitor to occupy or use the stall space until all the sums due to the Organisers from the said Exhibitor have been paid.
No Exhibitor will be permitted to install its exhibits or display in such a manner as, in the opinion of the Organisers, obstructs the light or impedes the view along the open spaces or aisles. Aisles must be kept clear and free for passage and must not be littered or obstructed in any way.
The Organisers expressly decline any responsibility for the condition or compliance of the Exhibitor’s own electrical equipment and reserve the right to remove any that they or the Venue owners consider not to comply with the regulations in force at the Event or to be dangerous. The Exhibitor hereby warrants and undertakes that any equipment supplied by it shall be of satisfactory quality and agrees that it will be liable for any actions, claims (including without limitation consequential losses) damages, cost and expenses which may be brought, suffered or incurred by the Organisers as a result of a breach of this warranty or undertaking.
The Exhibitor is responsible to the Organisers for ensuring that its stand is maintained in a clean and orderly state during the open period of the Event. The Exhibitor (and each of its representatives, as appropriate) shall not:promote its participation in any other event without prior written consent of the Organisers; bring or distribute alcoholic drinks into the Event, unless specifically allowed by Venue licence provisions; operate games of chance or lottery devices or actual or simulated pursuit of any recreation pastime without prior written consent from the Organisers; exhibit anything not specified in this Agreement.
Fire Points and Exits must be kept clear at all times. The Exhibitor must adhere to all fire and safety regulations which affect the Event.
DAMAGE TO THE VENUE
No nails, screws or other fixtures may be driven into any part of the hall structure including floors. No vehicles may enter the Event Hall without prior permission. Care should be taken to avoid any damage to any part of the hall structure. Should any such damage or disfigurement occur, the Exhibitor shall be liable for any reparation charges incurred.
PHOTOGRAPHY, VIDEO & RECORDING
No photographs, video or recording of the Event shall be made by Exhibitor without the prior written consent of Organisers, which consent shall be granted in the Organisers’ sole discretion. The Exhibitor agrees that the Organisers may record, broadcast or take photographs or video of the Exhibitor’s Event stand space, exhibit, and exhibit personnel as part of the recording or broadcasting of the Event in general and not solely the Exhibitor, and the Exhibitor authorizes such for any promotional use by the Organisers.
The Organisers reserve the right to regulate any activity on the part of any Exhibitor that may cause annoyance to other Exhibitors or visitors to the Event. This includes excessive noise from working exhibits or sound equipment. Business must be conducted only from within the Exhibitor’s own stand area. This includes the handing out of advertising material.
FAILURE TO VACATE
If the Exhibitor should fail to remove all his property or otherwise fail to vacate the Event premises by the notified time any cause whatsoever, the Exhibitor shall be fully responsible for any penalties imposed by the Venue, or any other losses and costs incurred by the Organisers. As a result of the Exhibitor failing to vacate the premises by the agreed time, the Organisers may remove any property of the Exhibitor left in the Event hall by the Exhibitor after the said time and the costs of such removal shall be paid by the Exhibitor to the Organisers on demand.
HEALTH & SAFETY
All personnel entering the Venue must comply with all current health and safety legislation.
The Exhibitor shall comply with all applicable requirements of the Data Protection Legislation in its collection, use, processing and storage of personal data from attendees to the Event or otherwise. The parties acknowledge that, in respect of such personal data, for the purposes of the Data Protection Legislation, the Exhibitor is the Data Controller. Without prejudice to the generality of this clause, the Exhibitor shall ensure that it has all necessary appropriate consents and notices in place.
The Organisers do not accept responsibility for any theft, loss or damage from any cause whatsoever, in respect of any property brought to the Event premises by the Exhibitor. The Exhibitor releases from and indemnifies the Organisers against any liabilities in respect of any loss or damage to the exhibits or any other property brought to the Venue and the Exhibitor shall effect insurance on a full ‘All Risks’ basis for a sum insured equivalent to the full value of all exhibits and other property brought to the Event.
POSTPONEMENT OR ABANDONMENT
The Exhibitor shall have no claim against the Organisers in respect of any loss or damage consequential upon the prevention, postponement or abandonment of the Event, or of the Event hall becoming wholly or partially unavailable for the holding of the Event by reason of happenings being beyond the Organisers’ control. The Organisers may at their entire discretion repay the rental paid by the Exhibitor or part thereof, but shall be under no obligation to repay the whole or part of such rental and shall be under no liability to the Exhibitor in respect of any actions, claims losses (including consequential losses) costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor as the result of the happening of any such events. If in the opinion of the Organisers, re-arrangement or postponement of the period of the Event, or by substitution of another hall or building or by any other reasonable manner the Event can be carried through, the contract for stall space shall be binding upon the parties, except as to size and position of stands, as to which any modifications, substitutions or re-arrangement they consider necessary shall be determined by the Organisers.
PROHIBITION OF TRANSFER
The Exhibitor agrees not to assign or sublet any stall space allocated to him without prior consent from the Organisers, not to display or advertise goods or services other than those manufactured or carried by him in the normal course of business.
The Organisers will be responsible at all times for the control of the Event area. The Exhibitor is responsible for the supervision of his stand. The Exhibitor must comply with any regulation or requirements imposed on the Organisers, by the Venue, the local authorities or any other competent authority.
Exemptions from any of these Terms and Conditions may be granted at the Organisers’ discretion. No exemption will be effective unless it is given in writing.
LAW & JURISDICTION
These Terms and Conditions and any contract included shall be governed by the laws of England and Wales and any disputes regarding them shall be determined by the English